I-9 Compliance Specialist - Kiewit Business Services

Kiewit Corporation

Omaha, NE IT

Requisition ID: 81238

    As the I-9 Compliance Specialist, you will be responsible for maintaining company I-9 compliance.  This includes helping to ensure I-9's are completed accurately and timely in the Guardian I-9 system, performing E-verify actions, assisting with the re-verification and TNC processes, assisting in training sessions with field locations, and providing excellent customer service.  

    District
    Kiewit Business Services (KBS) is a cross-functional shared service organization that provides the business units with customer-specific services focused on cost and business value.   Our services include non-core, yet essential, functions of our businesses including accounts payable, accounts receivable, change control, human capital management, payroll, project initiation, compliance and continuous improvement.

    At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative.  We depend on our high-performing operations support professionals ” they're the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won't find just anywhere. We're always pushing new limits. You can too.  

    Location
    This is a shared services environment in Kiewit Business Center, a professional office setting in Omaha, NE

    Responsibilities
    -    Focus and priority of maintaining Company compliance in the areas of DOT and I-9 
    -    Act as a liaison between a variety of different KBS teams and field personnel to effectively and efficiently support the driver qualification and I-9 systems
    -    Maintain driver qualification files accurately and timely 
    -    Manage expiring documentation in accordance with the FMCSA regulations and requirements
    -    Assist in the DOT Drug and Alcohol program in accordance with the FMCSA regulations and Kiewit's corporate policies
    -    Commission and maintain employee access in the DQM and Guardian Systems
    -    Training of field personnel as needed on DOT and I-9 systems
    -    Assisting the project locations with the timely completion of I-9's via the electronic system
    -    Performing E-verify, re-verification and TNC processes
    -    Strict adherence to regulations provided by the DOT and DHS
    -    Communicate and collaborate with team members to achieve department goals and provide outstanding support to all areas of the Kiewit organization
    -    Provide the highest level of customer service to internal and external customers; understand Kiewit's core business and promote a sense of urgency toward business-critical issues
    -    Performing internal audits of driver files or I-9's as needed
    -    Troubleshoot system issues and errors when they arise and escalate when necessary
    -    Reliable and consistent attendance
    -    Support and participate in collaboration activities to promote and implement continuous process improvement
    -    Perform other job-related tasks as needed or assigned

    Qualifications
    -    Excellent organizational, analytical, and problem-solving skills
    -    Proficient in Microsoft Office applications
    -    Superior attention to detail, with the ability to recognize discrepancies
    -    Ability to understand and follow regulations, processes, and controls
    -    Ability to work with a high degree of accuracy with minimal supervision in a fast-paced, high volume environment; initiative and a sense of urgency to get things done
    -    Logical reasoning abilities that enable one to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problem-solving
    -    Excellent oral and written communication skills; the ability to clearly convey messages and ideas, gain understanding; generate interest and holds attention, listens and is open to the ideas of others
    -    A demonstrated pattern of success in meeting quality objectives
    -    Ability to identify and anticipate problems, seek solutions, and escalate when necessary
    -    Ability to understand and follow process and controls
    -    Availability to work shifts, if needed, within the Shared Service hours of 7am-6pm
    -    Ability to develop specific goals and plans to prioritize, organize, and accomplish assigned work
    -    Excellent customer service and collaboration skills; ability to connect and build relationships with others inside and outside the organization
    -    Aptitude for learning and navigating systems, pulling data and  running reports
    -    Experience in DOT, FMCSA regulations preferred
    -    Experience in the assistance of completion of I-9s, knowledge of DHS guidelines preferred
    -    College degree in Business, HR, or related field preferred    
    -    Experience with advanced Excel functions (pivot tables, V-lookups, formulas, etc) preferred

    Other common names for this role: I-9 Specialist, I-9 Compliance Specialist, DOT Specialist, DOT Compliance Specialist, HR Specialist, HR Coordinator, HR Advisor

    About Kiewit 
    As one of North Americas largest, most respected construction and engineering organizations, with 2018 revenues of $9 billion, Kiewit exists to make a difference. We improve and connect communities across the United States, Canada, and Mexico through complex projects in transportation, water/wastewater, power, oil, gas and chemical, building, industrial and mining. Our services are as diverse as the skills of our 20,000-strong workforce to whom we provide challenging, honest work in a caring and collaborative culture. A sense of adventure, pride and fulfillment is built into every career at Kiewit.

    How We're Different

  •    Consistently ranked within the top five of the œTop 400 Contractors according to Engineering News-Record 
  •    Top-tier health, dental and vision insurance available from Day One of employment
  •    401K savings plan that includes company dollar-for-dollar match on contributions up to 6 percent of base pay
  •    Our employees are entitled to accrue at least 20 days paid time off each year
  •    We spend an average of $8,500 per employee each year on training and career development and reimburse up to $5,250 per year in outside tuition costs

    Kiewit is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

  • Job ID: 2145

    Posted about 2 months ago

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