Account Payable Clerk (Part Time)

CQuence Health Group

Omaha, NE Technology

Accounts Payable Clerk (Part Time)

CQuence Health Group


 


Position Summary


The purpose of this position is to accurately record and process all invoices for payment in a timely manner and track other accounting information to ensure accurate financial reporting.  The position interacts with all departments and company management to help provide quality customer service.  25 - 27 hours per week.


 


Why CQuence?


Voted best place to work in Modern Healthcare, we understand the importance of fostering a great culture for our employees. Our work environment is casual and flexible, but we’re serious about valuing open feedback and recognizing individuals and teams for a job well done. Employees enjoy a robust wellness program, with an on-site gym and fitness classes, plus monthly development opportunities that allow them to grow personally and professionally. One of our newest benefits – volunteer time off – lets employees give back to the community and use paid time off to do it. Serving others is at the heart of everything we do.


 


Primary Duties and Responsibilities



  • Print hard copy of all electronic invoices and scan non electronic invoices received in the mail.  Print related purchase orders.  Match invoices to appropriate purchase orders and prepare for data entry.

  • Monitor e-copy folders, investigate unmatched aged invoices and purchase orders.

  • Transmit soft copy of invoices to appropriate e-copy folder.

  • Responsible for accurate coding and processing of all invoices and ensuring all requests for payments have been approved by the appropriate authority.

  • Familiar with state taxing authorities and ability to recognize when use tax is due.  Ability to apply and code appropriate use tax when necessary.

  • Audit on-line or manually generated employee expense reports for accuracy and completeness.  Ensure proper management approval, accurate coding and timely processing.

  • Maintain expense report and mileage spreadsheets. Assist in preparing year end mileage reports. 

  • Maintain and file all system generated audit trail reports.  Update and maintain vendor payment files.

  • Contact and work with vendors when necessary to resolve invoice issues. 

  • Follow up on debits and returned items, warranty parts and credits due company.

  • Maintain complete confidentiality regarding all aspects of company business within the accounting department.

  • Exhibit ethical, objective business relationships in which the best interests of the company and its customers are maintained.  Any influences that would jeopardize this responsibility should be reviewed with supervisor.

  • Must be willing to provide the following information to hospitals upon request: immunization records, drug screening, background check, and training records.

  • Ability to remain drug free and abide by the Drug Free Workforce Policy.

  • Work closely with supervisor and other department personnel within the company on matters pertaining to expenditures and purchasing.

  • Interact with vendors to insure quality service through timely and appropriate payment including matters relating to discounts and pricing for the company.

  • As an integral part of all CQuence business functions, interacts with employees, customers and vendors as part of a team to assist with and facilitate the delivery of quality service and helps to create a work environment conducive to solving problems.



Knowledge Skills and Attributes



  • Ten key operation.

  • Good with basic math.

  • Computer literacy with some experience in Microsoft Excel.

  • Ability to operate standard office equipment including calculator, copy machine, and fax machine.

  • Ability to lift lightweight boxes.

  • Ability to work in a structured, sedentary environment.

  • Ability to walk or move from one location in the facilities to another without a problem or hindrance.

  • Oral and written communication skills.

  • A team player, cooperative.  Able to interact with personnel at all levels in the company.

  • Dependable with good attention to detail.

  • Ability to perform daily tasks and responsibilities without close daily supervision.

  • Good interpersonal skills.

  • Ability and willingness to work overtime as needed.



Education and Experience



  • Education:  High School Diploma or equivalent.  Associates degree preferred. 

  • Experience:  One year of experience and/or training in accounts payable preferred.



 


CQuence Health Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, age, religion, national origin, citizen status, marital status, physical or mental disability, military or veteran status, sexual orientation, gender identity, or any other characteristic protected by law. CQuence also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws. If you need to inquire about a reasonable accommodation, or need assistance with completing the application process, please email hr@cquencehealth.com.

Job ID: 2210

Posted 10 days ago

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