Administrative Assistant

Ameritas

Lincoln, NE Technology
Executive-level Administrative Assistant to join our fun and exciting Risk & Compliance team. We seek someone who is interactive and has a high degree of attention on projects and tasks relating to Calendar Management, Meeting Preparation, Travel and Expenses, as well as Administrative Reporting.

At Ameritas, fulfilling life is what we do daily. We continuously strive to help our customers and employees enjoy life at its very best by reducing uncertainty, helping grow assets and protecting what is most cherished. We're here to help people put worry behind and the future ahead and help enable a life that's rich in family, happiness, health and financial security. When lives are fulfilled, our mission is fulfilled.

We seek a detailed-orientated, adaptable individual who is creative and enjoys working on a team with high impact focusing on overall Company functionality. This position will support the Chief Risk & Compliance Officer (CRO) by providing organizational support in a one-on-one (1:1) working relationship and instructed support to a team of Direct Reports and department as requested. This Administrative Assistant serves as the primary contact point for internal and external business partners.

Essential Job Functions

* Proactively maintains the CRO's schedule, while seeking opportunities to maximize CRO's time
* Weekly alignment meetings with a forward-looking approach, covering a month-ahead glance
* Routine scheduling of various enterprise risk and compliance meetings -- annually and quarterly
* Seeking out and resolving potential conflicts to maintain schedule clarity
* Maintaining requests/preparation for agendas and materials 48 hours in advance
* Routine status meetings to ensure appropriate agendas and follow-up materials
* Assist in tracking deadlines for regulatory, board, and internal reporting requirements
* Assists in preparation, proofreading and editing of board level reports
* Take notes in meetings as requested and send recaps/action items to those in attendance and manage follow up of action items
* Compiles agenda topics and prepares and distributes agendas for various meetings
* Assists in development and preparation of routine and ad-hoc presentations
* Ensuring facilities and/or room setup with accompanying technology
* Ensuring appropriate meeting follow-up is formatted and distributed
* Complete monthly expense report for CRO and direct reports
* Special projects as assigned by CRO
* Prepares, distributes and compiles various surveys conducted by the department
* Plans and execute special events for the risk and compliance team including catering orders
* Leads and completes special projects, as time permits, as assigned by department officers.
* Assists in expense reporting, processing invoices, completing purchase orders
* Assist in monthly budget reviews and the annual department budgeting and planning process

Qualifications

* Minimum 3 years in administrative support positions of increasing responsibility
* High School Diploma or GED required with preference to related post-secondary education or bachelor's degree
* Able to interact within all levels of the business and must maintain high levels of confidentiality
* Strong relationship/interpersonal skills are essential, including exceptional written and verbal communication skills
* Exceptional organization skills necessary, with a detailed oriented focus
* Advanced technical expertise in various windows applications including Microsoft Office (Excel, Word, PowerPoint) and Adobe Professional

We are Ameritas: proud to say we're in the business of fulfilling life.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Job ID: 2211

Posted 10 days ago

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