Purchasing and Vendor Management Specialist


18547 Purchasing and Vendor Management Specialist (Open)

Position Type:

Full time



Position Pay Range:

Pay Range may vary by geographical location



As the Inventory Management Specialist, you will succeed by being part of a highly efficient team to support the inventory needs of the Output Solutions Center (OSC) Operations team. The position will partner with Marketing Solutions and/or the Customer Delivery Manager team (CDM’s) to understand the client’s marketing and/or inventory needs while adhering to the equipment specifications of the operation. Work closely with the purchasing manager/lead, finance/accounting to protect margins, and bill clients accurately on a weekly basis. As a member of this team it will be important to foster an environment of open and honest communication while exemplifying the company’s core values.

Position Details:

Why CSG?

  • Generous PTO

  • Extended paid maternity/paternity leave

  • 5.5% match on 401K

  • Healthcare Benefits: Medical, Dental, Vision

  • Advancement opportunities

  • Discounted stock purchase program

  • Tuition reimbursement

Position Details

  • Inventory Management.  Partner with OSC Operations and the CDM team to ensure proper inventory targets are achieved and warehouse utilization is at an optimum level.

    • Work with the purchasing manager/lead, OSC Operations & the CDM team to help implement best practices for managing inventory levels and ensuring no out of stock situations

    • Partner with OSC Operations to keep warehouse utilization at optimum levels

    • Monitor purchasing activity to ensure vendor lead times are being followed and low inventory risk is at a minimum 

    • Ensure best delivery processes are followed to minimize additional freight costs 

    • Ensure all deliveries are reviewed for accuracy and quality in a timely manner

  • Customer Service.  Utilize strong interpersonal and communication skills to serve both internal and external CSG customers.

    • Help establish and implement best practices for exceptional customer service

    • Ensure all variables are captured with each new material request to ensure appropriate customer pricing

    • Partner with CDM team to gather necessary requirements to deliver on customer commitments

    • Assist with resolving any quality issues that arise during production that could result in increased costs, delayed deliveries or customer dissatisfaction as needed

  • Vendor Management.  Maintain strong relationships with qualified vendors to ensure on-time delivery of quality products.

    • Understand each vendor’s capabilities and production methodology to ensure delivery of quality products

    • Understand requirements for quality printing

    • Assist with the resolution of any production or product quality issues with vendor resulting in replacement product or monitory credit

    • Assist manager/lead with paper and envelope Request for Proposal (RFP) processes and vendor communications

  • Financial.  Accurately report monthly inventory activity for inclusion on company financials

    • Compile month-end inventory information to ensure accurate reporting on financial statements

    • Utilizing strong attention to detail maintain timely information resulting in accurate billing and financial reporting

    • Request competitive external pricing with qualified vendors to enable CSG to offer the best rates to our customers while maintaining margins where appropriate

    • Ensure all purchase orders are generated using accurate pricing and mapping to appropriate general ledger accounts

NOTE:  The purpose of this job description is to describe the general nature and level of work performed and it is not intended to be all-inclusive.  An employee may perform duties outside of their normal responsibilities as needed.


  • Bachelor's Degree in Accounting or related financial field required.

  • 2+ years of customer service, inventory management, or accounting experience in a comparable environment preferred

  • Basic accounting acumen with the ability to translate business requirements into accurate billing and reporting

  • Strong decision-making and interpersonal communication skills

  • Excellent verbal and written communication skills

  • Strong attention to detail, consulting, negotiation, problem solving and interpersonal skills

  • Ability to analyze workflow, evaluate processes, and formulate plans

  • Competency with Microsoft Excel and Word with Oracle experience a plus

  • Ability to read, write, speak and understand the English language in a business environment

This role is eligible for a bonus opportunity.


CSG is proud to offer employee-focused benefits that are robust in design and support a wide spectrum of employee well-being needs. Included in our benefits package is your choice of 3 medical plans administered by United HealthCare, MetLife dental, and vision coverage. CSG also offers an Incentive Savings Plan (401k), serviced by Fidelity Investments. CSG makes a dollar-for-dollar Matching Contribution based on the first 5.5% of your eligible pay you contribute as Pre-Tax or Roth After-Tax Contributions. All contributions are immediately 100% vested. At CSG, we recognize the ability to take time away to recharge is important. We offer a US Tiered Vacation Plan for non-exempt (hourly) roles, and a Flexible Vacation plan for all exempt (salaried) employees. For more benefit details, please Click Here.

This role is eligible for a bonus opportunity.

Job ID: 6562

Posted 21 days ago

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